NASPO ValuePoint is the cooperative arm of the National Association of State Procurement Officials. The copier and multifunction device contract is one of the most widely used master agreements in public sector buying. If you work for a state agency, county, city, or school district, you may already qualify to buy at NASPO contract pricing without running a fresh bid.
What NASPO ValuePoint Is
NASPO ValuePoint contracts are competitive solicitations run by a lead state on behalf of all participating states. Once the contract is awarded, any participating state and most local public entities inside that state can buy off the contract. Lead states for copier contracts have included Minnesota, Massachusetts, and Texas in recent cycles. The contract pricing is locked in for the term, usually 5 to 7 years. Authorized dealers compete for orders.
Who Can Use NASPO Copier Contracts
Each participating state decides which entities inside the state can buy off NASPO contracts. The list usually includes state agencies, counties, cities, school districts, public universities, and special districts. Some states also extend access to nonprofits and tribal governments. Check your state procurement office website for the local participating agreement.
Real NASPO Pricing in 2026
NASPO ValuePoint pricing on copier leases sits within 3 to 8 percent of GSA Schedule 36 rates. Black and white workgroup multifunctions lease for $79 to $139 per month over 60 months. Midrange color multifunctions run $189 to $339. Production color systems land at $485 to $815. Click charges are $0.007 to $0.009 for black and $0.055 to $0.075 for color. Toner, parts, and labor are included. Annual price increases are usually capped at 3 to 5 percent.
What Most Guides Miss
Here is the insight that gets overlooked. NASPO ValuePoint contracts include not just the base machine, but also accessories, software, training, supplies, and managed print services at contract pricing. Most agencies only ask about the machine and pay retail on everything else. The savings on finishers, large capacity feeders, and software alone can be $500 to $2,500 over the lease term. Also, NASPO contracts often have piggyback provisions that let states that did not participate in the original solicitation still use the contract. Ask the dealer if their NASPO contract is open to piggyback orders from your state. Many are.
Authorized Dealers
Each NASPO contract names primary OEMs like Xerox, Ricoh, Canon, Konica Minolta, Sharp, and Toshiba, plus their authorized dealer networks. The dealer list is published on the NASPO ValuePoint contract page and on the lead state procurement office website. Confirm the dealer is on the active authorized list before requesting a quote.
What to Include in Your RFQ
Your RFQ should reference the NASPO master agreement number, the state participating addendum, the SIN or product category, the target machine spec, monthly volume estimate, term length, and any required finishers or software. Send the RFQ to at least three authorized dealers under the contract.
Lease Structures Allowed
NASPO contracts generally allow operating leases, fair market value leases, and $1 buyout capital leases. Operating leases are most common because they fit cleanly into annual budgets and avoid balance sheet entries. FMV leases give you flexibility at the end. $1 buyout leases are best if you want long term ownership. Check your state procurement rules.
Service Level Commitments
NASPO contracts include base service level commitments. Look for four hour onsite response on emergency calls, 95 to 98 percent uptime guarantees, free loaner units for extended outages, and credits for missed SLAs. If the SLA is not in your quote, ask for it to be added.
End of Lease Decisions
At the end of a NASPO lease, your options are return at no cost, buy at fair market value, renew month to month, or sign a new lease on a refreshed model. Notice windows are usually 60 to 120 days. Miss the notice and the lease often auto renews for 12 more months at the same monthly rate.
How NASPO Compares to State Contracts and Sourcewell
State contracts and NASPO contracts often coexist. Sometimes the state contract has better pricing for in state buyers. Sometimes NASPO has better pricing because the cooperative reaches more states. Sourcewell and NASPO also compete in the same space. NASPO contracts tend to have stronger audit and compliance language. Sourcewell contracts tend to have broader dealer networks in some regions. Always pull both pricing schedules and compare on your specific spec before signing.
What to Do Before You Sign
Verify your state participating addendum. Confirm the dealer is on the authorized list. Get the master agreement number on every quote. Compare three quotes from authorized dealers. Lock in the SLA with penalty language. Calendar the end of lease notice deadline.
For more on lease structures, see our complete copier lease pricing guide and our copier lease vs. buy in 2026 breakdown.
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